Responsible for the operation of daily office functions and duties. This includes:
 
1 Managing diary/calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.
2 Monitoring actions and manage reminders
3 Managing internal and potentially external correspondence
4 Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
5 Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
6 Booking meeting rooms / venues for the team.
7 Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
8 Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
9 Preparation and follow up of meetings including taking meeting minutes.
10 Manage shared drives and communities
11 Admin support for new starters into the team to include ordering of equipment and monitoring induction.
12 Central contact and all other ad-hoc support as needed by Manager and his/her team.

职位类别： 总经理助理/总裁助理/董事会秘书

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